Duties of Executive Officers as outlined by Article 4, Section 4 and Section 5 of the UCMAA Bylaws:
The President shall preside over the Annual Meeting, at all meetings of the Board, and any Special Meetings of the Association. They shall work with the Alumni Relations Director to see that the program of work is carried out as approved by the Board. They shall serve as Chief Executive Officer of the Association and perform such other duties that usually pertain to the Office of the President including executing legal documents on behalf of the Association. The President shall serve as an Ex-Officio Member of all committees of the Board, and in the event of a committee’s tie vote, shall serve as a voting Member of that committee for that vote. The President may appoint the Vice President of the Association or another member of the Board to act in their stead at such times as may be required, except for such action as may legally require the President to act. The President shall establish Committees of the Association and appoint members of such committees as may be required with the approval of the Board. Any Committee establishments made by the President shall be subject to ratification by the Board.
The Vice President shall serve in the absence of the President of the Association and with the same powers and duties as the President of the Association when serving in their absence. The Vice President shall aid the President of the Association and the Alumni Relations Director in seeing that projects and initiatives are carried out as approved by the Board. The Vice President shall serve as Vice-Chair of the Nominating Committee, as enumerated in Article V of the Bylaws. The Vice President shall oversee or delegate personalized communication with individual Directors to check in on projects, promote communication, and address questions and concerns. The Vice President shall perform all duties delegated by the President of the Association.
The Secretary shall keep a permanent and accurate record of proceedings for all Board Meetings and all Association Meetings. The Secretary shall work with the Department of Alumni Relations to distribute minutes to Directors after each Board Meeting and to the Association after each Association Meeting. The Secretary may record proceedings for any Committee Meeting that they are able to attend. The Secretary shall ensure that the Association’s Constitution and Bylaws are followed throughout each Meeting and shall coordinate the drafting, discussion, and deliberation over amendment proposals to these documents. The Secretary shall perform all duties delegated by the President of the Association.
OTHER DUTIES:
The Executive Committee shall oversee initiatives enacted by the Officers under oversight of the President of the Board. Such initiatives shall include the Committee model and structure, Chapter model and structure, and all other major initiatives as enacted within the Board.
The Executive Officers shall ensure oversight over the Committee Model and its structure. Alongside the President of the Board, who serves as Ex-officio member of all Committees, an Executive Officer shall act as a direct liaison amongst the respective Committee Chairs, the Executive Committee, and the Board. This Executive Officer shall organize periodic meetings with Committee Chairs throughout the academic year to report progress and current projects, share resources, and discuss any concerns. This Executive Officer may require Committee Chairs to attend Board Meetings as deemed appropriate for consistent Committee progress. Under this committee model, the individual committees shall not be codified within the Bylaws to preserve the fluidity of this model.
The Executive Officers shall ensure oversight over the Chapter Model and its structure. An Executive Officer shall act as a direct liaison amongst the respective Chapters, the Executive Committee, and the Board. This Executive Officer shall organize periodic meetings with Chapter leaders throughout the academic year to report progress and current projects, share resources, and discuss any concerns. This Executive Officer shall provide a status report for all Chapters to the Board at the last Board Meeting prior to the end of the fiscal year. Under this chapter model, the individual chapters shall not be codified within the Bylaws to preserve the fluidity of this model.
The Executive Officers shall perform such other duties as may be assigned to them by the Board, and the Board may delegate any of the enumerated duties to other qualified individuals.
ONLY ONE (1) NOMINEE PER OFFICER ROLE IS PERMITTED
